Job: Project Administrator

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Job Number


Company Type



Bohemia, NY

Job Description

Provide operational, administrative and clerical support to the Project Management, Engineering
and Sales teams in the provision of industrial x-ray inspection services and solutions to customers
within the aerospace, automotive, military and nuclear industries.
Job Description:
• Work with General Manager to create, maintain and report upon project budgets and
• Help to maintain schedule for all lab work to include application studies, inspections
services and R&D efforts
• Capture all expenses, labor and material costs and back0up documentation to facilitate
and ensure accurate and timely billing
• Liaise with finance team on all inspection services AP and AR issues
• Provide support to NDT team in the preparation of formal inspection reports for
submission to the customer
• Oversee travel arrangements for inspection services team
• Help General Manager with customer management and communication
• Coordinate with Sales, Marketing, Engineering, and Project Management departments
within both the systems and inspection services groups
• Create reports and generate presentations for internal and external meetings
• Assist in the creation and management of sales proposals and forecasts for inspection
services group
• Management of all projects and sales order in the ERP system from launch through
• Maintain internal CRM system and ensure timely updates from all departments
Essential Skills:
• Bachelor’s degree
• 1 – 2 years of experience in a project or sales administration role for a technology
• Proficiency in MS Office suite
• Ability to solve problems creatively
• Excellent organizational skills, such as time and project management, and prioritization
• Self-motivated and confident with a positive attitude and ability to work in a team
• Excellent interpersonal skills and the ability to build and maintain relationships
• Flexible and able to work under pressure in an evolving, fast-paced environment
• Strong written and verbal skills
• Effective communicator both internally and externally
• Legally authorized to work in the US and able to successfully pass a complete background
check and drug test
Project Administrator
Non-Essential Skills:
• Prior project based budget or schedule management experience
• Familiarity with MS Projects
• Clear and concise writing style
• Experience working with and ERP system; ideally MS AX
• Knowledge and understanding of nondestructive testing techniques; especially x-ray or CT
• Familiarity with a variety of field sales concepts, practices and procedures
• Proven customer service skills
• Experience working with CRM / sales automation tool; ideally MS AX CRM
Physical & Mental Demands:
• Regularly required to sit, walk and stand
• Expected to effectively communicate in person, on phone, and via email and other
electronic devices on a continual and repetitive basis.
• Will need to repeatedly use hands to finger, handle, feel and operate standard office
• Day to day responsibilities could require lifting and moving of materials up to 25 pounds.
• Occasionally will be required to lift, move, erect and assemble marketing and tradeshow
materials and equipment up to 50 pounds and of varying height, length and width
• Specific vision abilities required include close vision, distance vision and the ability to
adjust focus.

  • Contract Specialties Group is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information,  or membership in any other group protected by federal, state or local law.

• Must be able to fulfill essential job function in a consistent state of alertness and safe


Job ID: 17924


Administrative, Northeast