Job: Compliance and Contracts Administrator

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Job Number


Company Type



Bohemia, NY

Job Description

Review all customer Requests for Proposals (RFP)s, Contracts, Purchase orders and Terms
and Conditions, and related contractual and compliance documentation to ensure
compatibility with organizational norms and practices and VJT’s ability to comply
• Prepare project Contract Brief Document for every project to summarize all customer
requirements that must be met per contract
• Generate and manage all vendor and subcontractor agreements
• Research all Federal, State and Local requirements identified in all commercial and federal
contracts to ensure understanding and ultimately compliance throughout execution of the
• Review all proposals and agreements before executed.
• As part of the Project Management Team, will be responsible for the documentation
deliverables and oversight of the regulatory and compliance aspect of all projects
• Thoroughly review all customer commercial terms and conditions against Company norms
and mange deviations to ensure all terms are acceptable to both parties and ultimately
• Ensure project deliverables meet the defined scope of work, Technical Proposal and/or
customer specifications.
• Work with sales team pre-sale to fully understand project scope and requirements.
• Partner with Human Resources to understand, manage and ensure all OSHA and
applicable workplace Health & Safety protocols are met.
• Oversee other compliance and quality related responsibilities and documentation
requirements as needed.
• Potential travel to customer sites worldwide to participate in pre and post-sale project
discussions, kick off meetings, and/or customer acceptance meetings. Global travel up to
10% of the time
Essential Skills:
• Bachelor’s Degree in relevant discipline
• Minimum four (4) years of related contract or project administration experience with at
least two (2) years of concentration on contracts and regulatory compliance
• Prior experience working with Government Contracts and specifically FAR and DFAR
• Excellent oral and written communication skills enabling them to effectively communicate
both internally and externally using all available methods of communication.
• Sound understanding of the legal issues with ability to interpret key elements of a
• Proficiency in establishing, negotiating, and monitoring commercial terms and conditions
• Detail oriented individual with well-established analyzing skills
• Effective problem solver with the ability to thrive in a fast paced, demanding enviornment
and quickly assess situations and take appropriate action.
89 Carlough Road Bohemia NY 11716 USA Phone: +1 631-589-8800
Compliance & Contracts Administrator
• Skilled in MS Office Suite and MS Project
• Well defined organizational and time management skills coupled with the ability to
operate independently with minimal guidance by management.
Non-Essential Skills:
• Experience working with an ERP or MRP system
• Fluency in multiple languages
• Technical aptitude
Physical & Mental Demands:
• Regularly required to sit, walk, bend and stand in an industrial environment
• Expected to effectively communicate in person, on phone, and via email and other
electronic devices on a continual and repetitive basis.
• Will need to repeatedly use hands to finger, handle, feel and operate standard office
• Day to day responsibilities may require lifting, moving, carrying and maneuvering materials
up to 25 pounds alone; heavier with assistance.
• Specific vision abilities required include close vision, distance vision and the ability to
adjust focus.
• Must be able to fulfill essential job function in a consistent state of alertness and safe

  • Contract Specialties Group is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information,  or membership in any other group protected by federal, state or local law.


Job ID: 18171


Administrative, Northeast