Company Type
Manufacturer
Location
Palm Bay, Florida
Job Description
- Set-up, preparation, validation and submission of complex invoices to various Government and non-Government customers. This includes the ability run/create multiple PeopleSoft queries to analyze and validate mid-period and fiscal period end invoice amounts on large complex customer projects and reconcile query results to the PeopleSoft financial system.
- Identify, analyze, troubleshoot and assist with resolution of PeopleSoft billing system issues.
- Provide specific identification of the billing issue and effectively communicate identified issues and findings to the responsible billing supervisor.
- Support system issue resolution through initiation to closure with the PeopleSoft technical support team.
- Provide internal and external PeopleSoft and Billing / AR process training in addition to being involved in re-defining and documenting business process changes and user guidelines for members of the Billing / AR department to use in the PeopleSoft 9.0 financial system.
- Assist with and complete actions in support of DCAA, E&Y and Internal audits.
- Maintain billing department metric standards related to customer projects, invoicing volume, audit support levels, etc., including reporting of metrics to division management and, monitoring all billing activity within assigned group, including random spot checking of submitted invoices and billing folders / billing recaps for accuracy and completeness.
- Understanding of the chart of accounts and able to perform account analysis and reconciliation, completing monthly reconciliation of WIP investment (cost, profit, billings) to the G/L, support Q-26 submission, quarterly E&Y compares and ICSA testing.
- Research accounting, government compliance and project cost issues; using available internet and on-line tools.
- Assist supervisor and team with various audits and interface with DCAA and E&Y auditors as required.
- Responsible for conducting basic analysis related to Billing and Accounts Receivable. Responsible for completing A/R and invoice reconciliation to the billing sub-ledger for assigned area of responsibility. Must be able to assist with the identification of payments and support the cash application process.
- Professional cross functional interactions with the Contracts Administrator and Program Financial Analyst to ensure the contract and invoicing parameters are set up correctly in the PeopleSoft system and to verify that all system generated invoices are in accordance with agreed to contractual terms and conditions for billing. Required to regularly interface with Program Finance and Contract Administrators related to resolving all billing, payment and cash collection issues.
- Professional cross functional interactions with the various Business Operation Finance Managers and Contracts Managers related to billing metrics, cash collection, invoice approval, and program investment.
- Attention to detail is critical.
- Effective communication and problem-solving skills required.
- Must be a team player, who is flexible and willing to work in a dynamic cross functional team environment.
Job Skills
- Bachelor’s degree in Finance, Business Administration or equivalent and a minimum of 4 years of experience in Finance discipline.
- Proficiency in Microsoft Excel, Word, and PowerPoint skills required.
- Additional Preferred Qualifications:
- PeopleSoft ERP System knowledge preferred.
- Excellent organization, presentation, and communication skills.
- Excellent analytical skills and the ability to translate analytical findings into actionable solutions/processes.
- Results-oriented, able to complete assignments in a timely and accurate manner.
- Must be a self-starter capable of working through complex transactions, systems, and interfaces.
- Ability to manage multiple changing priorities.
- Able to work with minimal day to day supervision.
- Ability to build relationships and embrace change.
- Able to work effectively with all levels of management.
Job ID: 14090
